The Petone Working Men’s Club and Literary Institute.
Notice is hereby given of:

The 2010 Annual General Meeting

Of financial members of the Petone Working Men’s Club and Literary Institute to be held in the Games Room,  47 Udy Street, Petone at
9.00am on Sunday the 5th September 2010.

Agenda.

1. Apologies.
    
2. Obituaries.
    
3. Confirmation of minutes of the:
   
   1. Annual General Meeting held on the 27th September 2009.
   2. Special General Meeting held on the 11th April 2010.
       
4. Notice of General Business to be discussed at meeting.
    
5. President’s Report and Annual report of the Club.
    
6. Financial Accounts and Balance sheet report.
    
7. Other Reports including:
   
   1. Mutual Assistance Fund
   2. Disciplinary Committee   
       
8. Appointments/Elections Procedure:
   
   1. Rule 19 - Election of Officers: President, Vice President, Executive Committee, Trustee, Disciplinary and M.A.F Committee Members.
   2. Rule 26 - Appointment of  Auditor.
       
9. Notices of Motion: Rule 14. a V.
   
   1. Any member proposing a notice of motion is required to deposit same with the manager no later than seven days prior to the Annual General Meeting.
   2. No notice of motion may be placed on notice board except by Chief Executive Officer.
       
10. General Business. (Of which prior notice must be given)
     

Eddie Wairau.
Chief Executive Officer.
Petone Working Men’s Club.

ELECTION OF OFFICERS 2010 - 2012

17. Qualification For Office
    1. A candidate for the office of President, or of Vice President or of Trustee must have been a member of the Club for at least three (3) years prior to nomination. A candidate for either the Executive or Disciplinary Committee must have been a member of the Club for at least two (2) years prior to nomination.
    2. A member of the Executive or Disciplinary Committee shall not at the same time hold a paid position in the Club until resigning from office and paid staff shall not be eligible for any elected position within the club.
    3. Any member who has been suspended by the Disciplinary Committee shall not be eligible for office within twelve months of the expiry date of suspension.
    4. No undischarged bankrupt shall be entitled to hold office.
        
18. Term Of Office
    1. The President, Vice President, Trustees, members of the Executive and members of the Disciplinary Committee shall hold office for a term of two (2) years and shall continue their duties until re-elected or their successors are appointed.
    2. Except as otherwise provided in these Rules all retiring officers shall be eligible for re-election.
    3. No member shall hold more than one office but may be a candidate for more than one office.
        
19. Election Of Officers
    1. The President, Vice President, Members of the Executive, Trustees and members of the Disciplinary Committee shall be elected as follows:
    2. Except as otherwise provided in these Rules every candidate for office shall be nominated in writing by two financial members. Nominations shall open 21 days before an Annual General Meeting and shall close and be posted on the club notice board at 5.30pm seven days prior to the Annual Meeting. A list of all nominations shall remain posted until the election takes place. Any candidate may withdraw from nomination by notice in writing to the Manager as Returning Officer before 12 noon on the day prior to the day upon which polling takes place. The Manager shall note the same on the notice board beside the list of nominations, where it shall remain until the election takes place.
    3. Where the number of candidates for any office does not exceed the number required to be elected, those nominated shall be declared elected on polling day.
    4. Where extraordinary vacancies are created at the time of an election, a by-election will be held within thirty days after the General Election to fill any vacancy.
    5. All contested elections shall be by ballot. In the case of the General Election the ballot shall take place between 10 am and 6.00 pm on the Saturday immediately following the Annual General Meeting (in a room set apart for that purpose). No ballot papers may be taken out of the room. At any election or by- election proxy voting will not be permitted. In the case of equality of votes the result shall be determined by the lot. Any candidate may appoint a scrutineer at his own expense. All scrutineers shall be members of the Club.
    6. No voting card or paper purporting to direct a member for whom he should vote may be used at any Club election.
    7. At the time between the close of nominations and the day of the ballot the Returning Officer may issue to an individual member who will be unable to be present on the day of the ballot, a special voting paper containing the names of the candidates for the election. The method of voting shall be to strike out the names of the candidate or candidates for whom he does not wish to vote. In the case of a special vote the member having voted will return it to the Returning Officer, who will place it in a sealed ballot box kept for the purpose and under personal supervision. The returning Officer will write out the name of the special voter from the roll to be used on ballot day.
    8. Where any candidate has reason to believe that the declaration of the number of votes received by any candidate at an election is incorrect the candidate may, within three days after such declaration is made, apply to the Returning Officer for a recount of the votes. The Returning Officer in the presence of a Justice of the Peace shall forthwith cause a recount of the votes to be made, and shall post the result of the recount on the Notice Board. The provisions of Rule 19(e) relating to the scrutineers shall apply.
    9. At any election no member shall be entitled to exercise more than one vote on any issue.
    10. The result of the elections shall be declared by the Returning Officer as soon as practicable after the close of the poll.